Event Planning Services

We are a creative and reliable event management company. Onsite details are our first priority.

Event Planning Services

It is the little things that separate a good event from a great one. When The Rivers Organization manages your meeting or event, your trade show or convention, our entire focus is on making it great! You can rely on us for unmatched quality and strict attention to every detail.

Site Selection
Whether you're looking to accommodate 5 or 5,000, the first step is locating the perfect site to meet your needs. The Rivers Organization is closely connected to representatives at today’s most sought-after event locales. Learn More

Secure the site best suited for your event:
  • Hotels and Inns
  • Convention centers
  • Golf clubs
  • Unique locations—museums, theaters and parks, executive retreats, and sports venues
  • Tradeshow floors
  • Executive suites

Negotiate and Contract with Vendors
The best way to maximize your budget is by negotiating vendor contracts. When you have been in the business as long as we have, you know how to close a sweet and fair deal. Learn More

Assuring all arrangements including:
  • Audio-visual
  • Decorations and flowers
  • Catering
  • Security
  • Entertainment
  • Car rentals

Marketing and Promotion
Planning an event is one thing, engaging audiences and building attendance is another. The Rivers Organization has proven effective at both. Learn More

Advance planning includes:
  • Social media
  • Internet Marketing
  • Press Releases
  • Advertising

Whether your attendees are from across town or from across the country, our reliable and convenient transportation networks will make your guests feel at home and at ease. Learn More

Seamless arrangements:
  • Private cars
  • Limousines
  • Busses and shuttles
  • Onsite parking and public transit vouchers

Meetings, Food, and Entertainment
The guest experience should be everything you envision. We will cater to you and your guests’ needs throughout the length of their visit. Learn More

We consider:
  • Conference style
  • Attendee comfort
  • Background music and acoustics
  • Platform and podium space
  • Coffee breaks, box lunches, buffets
  • Venue staffing

Advanced and On-Site Registration
Today’s advanced technology makes on-site registration fast and convenient for your guests. We’ll make it smooth, easy, and enjoyable. Learn More

We’ll provide what you need:
  • Design and development of invitations
  • Online Registration and payment
  • Registration and housing forms
  • Processing reservations, payments and confirmations
  • Printed programs and meeting mementos
  • Registration personnel
  • Interpreters
  • Budget and billing fees and payment
  • VIP, gifts, and gratuities

Audio-Visual Management
With the latest audio/visual equipment and advanced technical know-how, we will ensure your presentation wows! Learn More

We make sure you have what you need:
  • Videography
  • Photography
  • Lighting and sound
  • Multimedia presentations

Post-Event Evaluations
Measuring event statistics and feedback is key. The Rivers Organization has the tools and processes in place to help gauge the true impact of your event. Learn More

Determining the success of your event:
  • On-site survey
  • Phone follow-up
  • Quantifying participation and cost ratios to return on investment

Long-Range Planning
Assisting you to address the future of your organization.

Long range planning includes:
  • Succession planning
  • Brainstorming additional sources of income
  • Development of fundraising campaigns
  • Managing and maintaining the legal integrity of the association
  • Identifying lenders to rebuilding committees